Kokusai Budoin is a registered Umbrella Body with the Disclosure and Barring Service (formerly the CRB) and act as an agent to carry out Disclosure on behalf of your organisation (requires a nominated person from your organisation to sign a DBS contract).
Roles involving being in sole charge of Children & Vulnerable Adults call for an Enhanced Disclosure only (see definition below).
Even if you are not a member we can act on your behalf and all we require to being the process is the contact details of a nominated person who then signs a DBS contract with us agreeing to abide by both the DBS code of practice (see below) and the Data Protection Act.
Paid DBS Enhanced Disclosure: £44.00 + admin' fees.
Volunteers (possibly your assistants or supervisors - read notes below): £free of charge + admin fees.
Admin fees - £15 for Kokusai Budoin members and £25 for non members.
NOTES FOR VOLUNTEERS
Please note: - (A Volunteer is defined as a person who provides a service but receives no payment, if you are the club owner who is responsible for charging for lessons you do not qualify as a volunteer).
Assistant instructors and supervisors who may need a DBS check, but do not receive payments AND are not linked with organising for charging of lessons maybe able to apply for free plus the admin costs if they match the statment requirement of -
"a person who is engaged in any activity which involves spending time, unpaid (except for travelling and other approved out-of-pocket expenses), doing something which aims to benefit someone (individuals or groups) other than or in addition to close relatives".
If an application is marked incorrectly as a volunteer, and this comes to the attention of the DBS, they will contact the organisation that submitted the application to inform them of this error and may then make a retrospective charge to recover the cost of the application. Persistent false claims could ultimately lead to deregistration.
Online tracking allows applicants and countersignatories to follow the progress of criminal record check applications through the various stages of the checking process, without needing to contact the DBS. CLICK HERE.
DBS CODE OF PRACTICE
Organisations that wish to use DBS checks must comply with the 1974 Rehabilitation of Criminals Act and the DBS’s code of practice, developed after a public consultation exercise with input from a range of organisations.
It is Illegal for you to display the DBS Logo on your paperwork, website etc. but you can put a statement of process "[Your name] has been through an enhanced disclosure with the Criminal Records Bureau / Disclosure Scotland and as been cleared to work
with Children and Vulnerable Adults."
DBS checks should be done every 2-3 years to keep them current and therefore provide faith of the public that you are keeping as up to date as possible.
Any area that involves contact with children or vulnerable adults such as regularly caring for, supervising, teaching e.g. coaches, instructors, club leaders, etc.
This level of check involves an additional level of check to those carried out for the Standard DBS check - a check on local police records. Where local police records contain additional information that may be relevant to the post the applicant is being considered for, the Chief Officer of police may release information for inclusion in an Enhanced check. Exceptionally, and in a very small number of circumstances (typically to protect the integrity of current police investigations), additional information may be sent under separate cover to the Counter signatory and should not be revealed to the applicant.
FILTERING RULES FOR CRIMINAL CONVICTIONS
The DBS will remove certain specified old and minor offences from criminal record certificates. Changes to the legislation were introduced in May 2013 to allow them to do this. The filtering will work as follows. For those 18 or over at the time of the offence a conviction will be removed from a DBS criminal record certificate if:
a. 11 years have elapsed since the date of conviction
b. It is the person’s only offence
c. It did not result in a custodial sentence
Even then, it will only be removed if it does not appear on the list of offences relevant to safeguarding.